Skip to main content

Useful

Written by ScanHouse on . Posted in Useful.

Privacy Policy

Privacy Policy

Last updated: April 4, 2026

ScanHouse America (“we,” “our,” or “us”) values your privacy. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information, in accordance with applicable laws in the State of Washington and the federal Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), where applicable.

This policy also explains how you can make requests to access or delete your information, and how we may communicate with you, including via SMS (text messaging).

1. Information We Collect

  • Contact Information: Name, email address, phone number, mailing address
  • Account Information: Login credentials, preferences, and activity logs
  • Transactional Information: Details of services you request or receive
  • Communications: Records of your communications with us, including emails, calls, and text messages
  • Device and Usage Data: IP address, browser type, device information, and usage data collected via cookies or similar technologies

2. How We Use Your Information

  • Provide and manage services you request or receive
  • Communicate with you, including via SMS or email
  • Confirm appointments and send reminders
  • Respond to your inquiries and requests
  • Maintain records as required by law
  • Improve our services and internal operations
  • Comply with legal obligations, including HIPAA

3. SMS Communication

We may offer the option to communicate with you via text message (SMS) for the following purposes:

  • Appointment confirmations and reminders
  • Updates related to services or support
  • Billing notifications
  • Promotional offers (only if you choose to receive them)

You will only receive SMS messages if you explicitly consent by opting in via one of our registration forms, online interfaces, or verbal confirmation.

By opting in, you agree to receive text messages from us to the phone number you provided. Message frequency may vary. Message and data rates may apply depending on your mobile plan.

If you send us a text message first, that action will be treated as consent to receive SMS responses related to your inquiry or services.

You may withdraw your consent and opt out at any time by replying "STOP" to any message. You may also contact us directly to update your communication preferences.

SMS consent is not shared with third parties or affiliates for marketing purposes.

4. HIPAA Compliance

If we collect, maintain, or transmit Protected Health Information (PHI) as defined by HIPAA, we are required to:

  • Protect the confidentiality, integrity, and availability of PHI
  • Obtain your authorization before using or disclosing PHI
  • Allow you to access, amend, and request an accounting of disclosures of your PHI
  • Notify you in the event of a breach of your unsecured PHI, as required by HIPAA

We implement administrative, technical, and physical safeguards to ensure the protection of your health data.

If you have questions specifically about how we handle PHI, you may contact us

5. Sharing Your Information

We do not sell or share your personal information with third parties or affiliates for marketing purposes.

We only share your information in the following circumstances:

  • With your explicit request or authorization
  • To comply with applicable laws and regulations
  • In response to valid legal processes such as subpoenas, court orders, or government investigations
  • With trusted service providers who perform business operations on our behalf and are bound by contractual obligations to protect your information (including Business Associate Agreements for HIPAA compliance)

6. Your Rights Under Washington Law and HIPAA

You have the right to:

  • Access the personal and/or health information we maintain about you
  • Request Corrections to inaccurate information
  • Request Deletion of certain data, subject to legal and contractual obligations
  • Request Restrictions on how your PHI is used or shared
  • Request Confidential Communications via specific channels (e.g., only by mail)
  • Receive a Copy of this Privacy Policy and Notice of Privacy Practices

To make a request, please contact us using the information below.

7. Data Security

We implement industry-standard safeguards to protect personal and health information, including encryption, secure servers, and access controls. While we strive to protect your data, no system is completely secure.

8. Changes to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date reflects the latest revision. We will notify you of significant changes as required by law.

9. Contact Us

If you have any questions about this Privacy Policy, your information, or our HIPAA practices, please contact us

Read more …Privacy Policy

  • Hits: 262

Written by ScanHouse on . Posted in Useful.

Document Scanning Prices

Scanning Service Prices

Important Note

The cost of scanning depends on type of the originals, their volume, and your requirements. Each project requires a detailed analysis to provide you with an accurate quote. The most significant factors that affect the price of a project are the level of labor to prepare the files as well as the volume of a project. The prices provided herein are for reference and rough estimates only. Please consider requesting a detailed quote based on your situation.

Request a Quote

Prices for Bulk Document Scanning

How much does it cost to scan documents? The cost of document digitization can vary depending on several factors, such as the volume of documents, the level of complexity, the format and quality of the original documents, the desired output format, and any additional services like indexing or optical character recognition (OCR). Here's a breakdown of some factors that can affect the cost:

Type of original Price per image Description
Letter/Legal/A4. Grade 1 $0.05

Scanning large sections of loose documents up to 8.5" x 14" in size, in excellent condition, same size paper with no staples.
Letter/Legal/A4. Grade 3 $0.10

Scanning stapled or clipped sections of 5 or more documents up to 8.5" x 14" in size, of the same size. Occasional documents of different sizes.
Letter/Legal/A4. Grade 5 $0.25

Scanning of originals up to 8.5" x 14" in size at 300 dpi such as receipts, fax paper, onion skin, envelopes, odd sizes, poor quality, fragile documents.

Request a Quote

Double-sided pages count as 2 pages. Default resolution 300 dpi.

Prices for Scanning Maps, Engineering & Architectural Drawings, Large Formats

Large format scanning is the process of digitizing oversized documents. Standard scanning is done in Black&White at 300 dpi.

Type of original Price per image Description
Drawings "A" $1.00

Scanning of drawings of size A (up to 9"x 12") at 300 dpi.
Drawings "B" $1.50

Scanning of drawings of size B (up to 12"x 18") at 300 dpi.
Drawings "C" $2.00

Scanning of drawings of size C (up to 18"x 24") at 300 dpi.
Drawings "D" $4.00

Scanning of drawings of size D (up to 24"x 36") at 300 dpi.
Drawings "E" $5.00

Scanning of drawings of size E (up to 36"x 48") at 300 dpi.

Request a Quote

Prices for Book Scanning

Factors affecting scanning book costs.

Type of original Price per image Description
Book Scanning (unbound) $0.15

Scanning of an unbound book at up to 300 dpi. Including capture, cropping, and minor tonal correction.
Book Scanning (bound) $0.50

Scanning of a bound book at up to 300 dpi. Including capture, cropping, and tonal correction.
Oversize Book $1.00

Scanning of oversize books at up to 300 dpi. Including capture, cropping, and tonal correction.

Request a Quote

Prices for OCR (Optical Character Recognition)

OCR price for different types of text recognition, depending on the desired accuracy of the results and retention of the original formatting.

Type of original Price per image Description
OCR PDF Searchable $0.05

OCR of scanned documents to searchable PDF with automated dictionary support. Unattended.
OCR Automatic $0.08

Unattended OCR of printed text. Linguistic support is enabled (Dictionary) but no manual check is performed. Formatting is detected automatically. Saved in MS Word.
OCR Level 1 $0.25

OCR of well-printed flat documents with no or minimum formatting, no formulas, no images, no tables. Automated spell checking picks all text. Formatting in the results isn't necessary.
OCR Level 2 $0.50

OCR of printed originals that have some formatting. Pre-setup of a template is usually enough to recognize complete text. Some spell checking after OCR is required too
OCR Level 3 $1.25

OCR of the tables, printed text with images. Required extensive pre-and post-formatting to maintain consistent results

Prices for Book Formatting, Design Services, ePub layout

Our pricing for Book Formatting, and ePub layouts is a testament to the exceptional quality, dedicated customer service, and tailored design we provide, supported by over 10 years of print and digital design expertise.

We are also open to providing custom quotes for projects.

Request a Quote

Indexing

For most situations the following rates will apply:
Type of original Price per image Description
Field $0.65

Indexing by identifying information in a document (such as document type, vendor name, date, etc.) and then transferring that information into a database for search and retrieval and/or a file name. Up to 2 variables per file/record.
Full-Text $0.01

Full-Text Indexing is in which the computer creates an index consisting of all words (except stop words) in the documents along with pointers (locations) to locate the words in the documents.
Medical Chart $0.75

Indexing by picking up information from a chart, such as last name, first name, and then transferring that information into a file name. Ex. "SMITH, John.pdf"

Prices for Storage, Pickup or Delivery, Shredding of Original Documents

Type of original Price Description
Shredding Services $7.50

Storage for up to 30 days and shredding of the originals.
Storage $10.00

Storage of the documents.
Transport of Originals Free

Free pickup or delivery of originals from/to your location within the Greater Seattle Area.

Read more …Document Scanning Prices

  • Hits: 13680

Written by ScanHouse on . Posted in Useful.

Contact Us

Production Facility

47.8876,-122.2020

ScanHouse America

For price quotes and estimates please submit a request here -> Quote Request

Read more …Contact Us

  • Hits: 10026

Written by ScanHouse on . Posted in Useful.

How Many Documents

How Many Documents are in a Box?

Determining how many documents you have is not so difficult if you just know how many sheets are in a typical container.

The following are the typical numbers of pages per container

Legal/Letter (Bankers) Box 2,000 - 2,500 pages
Long Bankers/Transfer File Box 4,500 - 5,000 pages
Vertical File Drawer 18” 3,000 - 3,600 pages
Vertical File Drawer 24” 4,500 - 5,000 pages
Lateral File Drawer 36” 7,000 - 7,500 pages
Lateral File Drawer 48” 9,000 - 9,600 pages

Exact count

There are about 170 sheets of paper per inch. In a tightly packed box you will have about 200 sheets of paper per inch.

In order to calculate how many exactly documents you have, you will have to figure out two variables. First you will need to know how many inches of paper you have. Secondly, you will have to figure out how much paper you have in an inch. Once you have both of those numbers just multiply them out and that will give you a great idea of how many documents you have.

To figure out your sheets per inch number just look inside your containers and count how many files you have in one foot. Then you will have to count how many sheets are in your typical file. Just open up one or two files and physically count how many sheets are in each file. Average that number out and multiply the number of documents in that one foot section times the average file length and that will give the approximate number of documents you have per foot. Multiply that number by the total lineal feet of container space you have.

Let's get started:

Contact Sales

Questions? 604-670-6070

Read more …How Many Documents

  • Hits: 4256