Skip to main content

The maximum security is

when WE come to your office.

workers

For organizations whose documents legally, contractually, or operationally cannot leave the premises, ScanHouse America brings professional scanning equipment directly to your location. Our on-site scanning service is used by law firms, government agencies, healthcare organizations, financial institutions, universities, and corporate legal departments throughout Seattle, King County, and across Washington State.

Our team arrives with commercial-grade scanners, document preparation tools, and everything needed to complete the project at your site. All scanning is performed by our own permanent staff — we never use temporary workers. Upon completion, a data sanitization process ensures that no information remains on our equipment when we leave.

For organizations that can send materials to us, we also offer off-site scanning at our secure facility in Everett, WA, with free pickup and delivery throughout Greater Seattle.

Contact Sales

Who uses on-site document scanning in Seattle

  • Law firms — privileged attorney-client documents, active case files, and court records that cannot leave the office under ethical or court order requirements.
  • Government agencies — classified or restricted public records, law enforcement files, and administrative archives subject to records management regulations.
  • Healthcare organizations — HIPAA-protected patient records in facilities with strict access controls or where records are actively in use during transition to EHR systems.
  • Financial institutions — proprietary financial records, audit files, and client documents subject to SEC, FINRA, or internal compliance restrictions.
  • Universities and libraries — rare, fragile, or donated collections with donor agreements restricting off-site transport.
  • Corporate legal departments — M&A due diligence files, board minutes, and privileged communications that require controlled handling throughout.

FAQs: On-site and Off-site Document Scanning Service

What is on-site document scanning?
On-site document scanning is a service where ScanHouse America brings professional scanning equipment to your location and digitizes your documents on your premises. Documents never leave your building. This is the appropriate solution when documents are legally restricted from leaving your premises, are too sensitive to transport, are fragile or one-of-a-kind originals, or are required to remain accessible during the scanning process.
Who needs on-site scanning in Seattle?
On-site scanning is most commonly used by law firms with privileged client files, government agencies with classified or restricted records, healthcare organizations with active patient charts during EHR transitions, financial institutions with compliance-restricted documents, and universities or libraries with donated collections subject to access restrictions. ScanHouse America provides on-site scanning throughout Greater Seattle, King County, Snohomish County, and Pierce County.
Do you use temporary staff for on-site projects?
No. All on-site scanning is performed by our own permanent, trained, and cleared staff. We never use temporary or contract workers for sensitive client projects. This is a firm policy.
What equipment do you bring for on-site scanning?
We bring commercial-grade document scanners, book scanners for bound volumes, document preparation tools (for removing staples, clips, etc.), and all necessary hardware and software. Equipment selection is based on your document types — tell us your collection in advance and we'll bring the right tools.
What happens to data on your equipment after the project?
After every on-site project, our operator performs a complete data sanitization of all scanning equipment. No scanned files, thumbnails, or cached data remain on our equipment when we leave. You receive the only copy of the digital output.
Can you sign an NDA for on-site scanning projects?
Yes. NDAs are available for all on-site projects and are standard for legal, financial, and government clients. Contact us to arrange NDA execution before the project begins.
Do you provide chain-of-custody documentation for on-site scanning?
Yes. We provide full chain-of-custody documentation for on-site projects: an item-level intake log, access records, and a completion certificate. This is standard for government and legal clients.
Do you offer on-site scanning outside Seattle?
Yes. We serve clients throughout Washington State — including Bellevue, Everett, Tacoma, Olympia, Spokane, and smaller cities. Travel fees apply for locations outside Greater Seattle. Contact us to discuss your location and project scope.
How far in advance do I need to schedule on-site scanning?
We recommend scheduling 5–10 business days in advance for most on-site projects. Urgent scheduling may be possible depending on availability — call us directly at (425) 818-1221.
What is the difference between on-site and off-site scanning?
On-site scanning: our team comes to you, documents never leave your premises, higher per-page cost, maximum security. Off-site scanning: you send or we pick up documents, processed at our secure facility in Everett WA, lower per-page cost, free pickup in Greater Seattle. Both options provide the same quality output and security protocols.