A Stronger Business Plan Begins
with Accessible Filing System
Minimize Paper Storage and Improve Business Record Keeping
As we move further into a digital age it’s important businesses move their hardcopy records into more accessible forms that improve the speed at which they access and employ past, current, and future data.
ScanHouse America, serving Seattle and surrounding areas, helps you move forward at lightspeed by scanning old documents into a digital format that helps save space, improve business efficiency, and better protect records as your brand grows and evolves.
Perfect for making data and information available on your computer and in the cloud our services help you stay a step ahead of your business goals.
Smart, Simplified Organization
End-to-End Digitization Efforts:
Store and protect files from loss, theft, or degradation.
Expand staff access to valuable data and information.
Reduce storage clutter and improve office organization.
Search and access data with just a few simple keywords.
Document Scanning and Labeling
Expand digital file accessibility with precision scanning and organized searchability across a wide range of internal and external documents.
Professional digitizing efforts include:
- Personal Office Documents
- Medical Files and Records
- Legal Files
- Historic Archives
- Municipal Records
- Client and Project Paperwork
- HR & Accounting
- Budget Invoices and Receipts
- Sales Orders and Logistics
- Personal Files, Notes, and Messages
Worldwide Data Accessibility
- Scan data across all documents quickly and access information via keywords or phrases.
- Store vital information in the cloud, local servers, external hard drives, or flash drives.
- Safeguard digital files and documents on an online server backed by data protection.
- Improve long-term access with safe, secure data backups that are accessible anywhere.
- Save valuable space in the office and make room for more staff or logistics needs.
Increase Overall Data Security
Loose paperwork isn’t just harder to access and search through it can also become a major security problem should it be exposed to water or fire damage, theft, or even loss over time. Digitizing this content allows you to better secure customer, business, and financial data while also reducing the chance content can be stolen or lost.
ScanHouse America scans and digitizes your information which is accessible locally and via the cloud, so you better protect it from all the challenges that could potentially arise.
Customized Labeling and Grouping Efforts
One of the best aspects of moving hardcopy data into digital form is that it allows you to finely tune your labeling and organizing efforts. In fact, we can create multiple folders, subfolders, and headings to streamline your data far beyond traditional paper filing.
This lets you cross-reference multiple materials and information types with a few keywords, so you can further hone and enhance to content you’re saving or distributing.
Short- and Long-Term Storage Support
Your data is valuable as is your clients’ personal information. That’s why we’re focused on providing a professional scanning and digitization process that prevents outside access to your data from beginning to end. Our team maintains strict security to ensure no content is ever unaccounted for and no data is accessible to outside sources.
All records are kept confidential and protected via our encrypted document storage efforts, so you maintain full control over your data. We can even provide/restore paper copies or shred files depending on your particular needs.
If you’ve got too many documents to send us and need a more on-site solution, we’ve got you covered. We can provide on-site support to save you even more time and effort.
Say Goodbye to Messy Office Space
Improve Business Speed and Efficiency
It’s time to move your business forward. Send us your paper documents, folders, and information with detailed instruction on your digital conversion needs and we’ll create a plan that moves all your data to the digital world. And all with accessibility and convenience that benefits your business, brand, and long-term goals. Let us convert your documents today and make it easier to expand your sales efforts, internal communications, and staff capabilities.
You send us your paper documents with instructions on how you want their digital versions to be organized.
We scan all those paper documents with top quality scanners in our secure facility.
We index and name your files so you can find them easily in computerized folders.
If requested, and once you've confirmed the quality of your scanned documents, we can also destroy your paper documents for extra security measures.