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Streamline your practice!

Clear out unneeded clutter and get rid of
cumbersome file shelving

As a medical professional who deals with patients day in and day out, you know firsthand how difficult it can be to store, track and organize hundreds or thousands of medical files when you’re stuck with paper-based charts.

Take advantage of this opportunity to revamp your practice, streamline your services, and save time and effort. Retiring soon? End your practice with piece of mind that the medical records you are required to keep are safe and secure behind the state of the art digital technology.

Scanned medical records are safe, accessible, and easy to work with.

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doctor with scanned medical files

Thousands

of charts have been scanned to date and many doctors now enjoy the following benefits

stack of architectural plans
  • Room space reclaimed from otherwise occupied by shelves with medical charts.
  • Fast retrieval of medical records of current and inactive patients.
  • Privacy and confidentiality of medical files.
  • Peace of mind that patients’ medical data is secure from fire, flood, or from other disaster or pests that may destroy the physical charts.
  • Ongoing compliance with the requirement to keep the medical history of patients for a period of 16+ years since their last visit.

Here's what we offer

Maintaining the privacy of your documents is our number one priority. We conform to the requirements of the Health Insurance Portability and Accountability Act (HIPAA) and is in accordance with the American Medical Association's Code of Medical Ethics.

Choose a medical file scanning packages that is right fit for you:

  • Moving your medical charts from drawers/shelves and packing them in shipping boxes complete with labeling.

  • Arranged transfer of packed medical files to our production facility.

  • Preparation of medical records by removing staples, paper clips, Post-It notes and fixing damaged documents.
  • Checking against misfiled records.
  • Labeling/coding records, if required.
  • High-speed scanning followed by two stages of quality check.
  • Indexing of scanned medical files for fast search and retrieval.
  • Supplying you with medical charts in PDF format on two encrypted USB or CD media for on and off site storage.
  • Secure shredding of physical charts upon confirmation. Storage options are also available
  • Certification of scanned data. Certificate of destruction.

Specifications for scanning of medical files

  • Scanned to PDF at minimum 300 dpi. Scanning to PDF-A, TIFF format also available;
  • Originals of all sizes accepted. Scanned both sides. Blank pages checked and removed;
  • Poor quality originals will have image enhanced;
  • Originals that are hard to scan on regular scanners, e.g. cardiograms, dark-tinted paper, text on dark background, pencil markups will be improved to remarkable quality;
  • Imaged at 1:1 ratio and matched paper size and proper text direction;
  • Files indexed as "Last name, First name.pdf". Advanced indexing available, e.g. Personal Health Number, Patient ID, date of birth, etc.;
  • Delivered on encrypted USB drive or CD/DVD disk;
  • Original charts are securely shredded upon confirmation.

Our services are confidential. Our premises are secure. Data is encrypted. Staff is cleared and trained by physicians. Licensed and insured.

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If you’re interested in learning how we can help your practice, contact us today.